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For small food producers
Is your jam, sauce,
or blend actually profitable?
Fruit, spices, jars, labels, processing time — PriceCalc calculates the true cost of every jar and batch you produce, applies your markup and VAT, and gives you the price you should be charging at market and wholesale.
🫙 Example: Wild strawberry jam, 300 g jar
Cost breakdown
Wild strawberries (340 g)€1.36
Sugar & pectin€0.22
Lemon juice€0.08
Jar + lid + label€0.65
Labour (12 min @ €10)€2.00
Cost price (ingredients + labour)€4.31
Markup 60%€2.59
Selling price excl. VAT€6.90
VAT 21%€1.45
Selling price incl. VAT€8.35
The real problem
Most artisan food producers
price from the gut — not the numbers
You look at similar products at the farmers market and price yourself in the middle. But you don't know if anyone in that market is actually profitable. PriceCalc gives you your own number — calculated from your own real costs.
Seasonal ingredients fluctuate wildly
Summer berries at €4/kg become €12/kg in autumn. When did you last recalculate your jam price? PriceCalc updates the cost the moment you record a new purchase price.
Packaging costs add up silently
A quality glass jar, metal lid, printed label, and tamper seal can cost €0.80–€1.50 per unit. That's 30–40% of the ingredient cost for a low-value product — often completely ignored in pricing.
Wholesale requires real numbers
A shop or distributor will ask for your cost of goods. "I'm not sure" loses the listing. PriceCalc gives you a professional costing sheet you can share with confidence.
Batch size changes break calculations
A 10-jar batch versus a 50-jar batch changes your per-unit labour cost significantly. PriceCalc lets you set any batch size and recalculates the per-unit cost instantly.
Features
The numbers a food
producer actually needs
No subscription to a cloud platform. No complex ERP system. PriceCalc is a Windows application that does one thing well — tells you the true cost of every product you make, and the price you should sell it at.
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Ingredient cost database with stock tracking
Enter each raw material once with purchase price and quantity. PriceCalc tracks stock using FIFO and calculates the weighted average cost per unit automatically — even when you restock at different prices.
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Product recipe library
Save each product recipe — jam, sauce, spice blend, tea mix, pickle — with ingredients and quantities per batch. Reload in one click; all costs update if ingredient prices have changed.
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Batch size and per-unit calculation
Set the number of units per batch (jars, bottles, packets). PriceCalc calculates total batch cost and per-unit cost automatically. Scale to any production run in seconds.
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Professional PDF & Excel export
Export a full costing sheet for any product. Share with wholesale buyers, use for VAT returns, or keep as production records. Each export includes all ingredient costs, labour, markup, and VAT breakdown.
How it works
From raw ingredients to
shelf price in four steps
01
Enter your ingredients
Add each raw material — fruit, spices, sugar, jars, labels, packaging — with your actual purchase price and quantity. Do this once; update when you restock.
02
Build your product recipe
Select ingredients and enter quantities per batch. Set the number of units the batch makes. Add labour time with your hourly rate. Save the recipe for future runs.
03
Set your margin & VAT
Enter your target markup and the VAT rate for your product category. PriceCalc shows the selling price per unit — both excl. and incl. VAT — with a full cost breakdown.
04
Export & sell with confidence
Download the costing sheet to PDF or Excel. Use it for market pricing, wholesale negotiations, or VAT records. All calculations are stored in history automatically.
Pricing
Straightforward pricing
for a straightforward tool
One annual payment — no hidden fees, no data sent to any cloud, no mandatory upgrades. Full version, unlimited products and recipes. Try it free for 30 days — no credit card.
Start Free TrialPriceCalc
Production cost calculator for artisan food producers
€89
per year / per computer
✓ 30 days free — no credit card
- Unlimited ingredients, recipes & calculations
- FIFO stock accounting with weighted average cost
- Batch size and per-unit cost calculation
- Recipe library — save and reload in one click
- Labour cost calculator (hourly rates)
- PDF and Excel costing sheet export
- Markup, VAT and discount calculation
- Full calculation history
- Works offline — no cloud required
- Email support
Privacy & Security
Your production data
stays on your computer
Your recipes and cost structures are business-sensitive. PriceCalc stores everything locally — no cloud account, no server that could be breached, no subscription that disappears.
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Local database only
All ingredients, recipes, and pricing history are stored in a single database file on your own PC. No recipe, no cost, no price is ever sent to any server.
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Minimal internet activity
The only internet use is a brief licence check every 3 days. Without internet the application works for up to 14 days — no interruptions during busy market weekends.
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Easy backup
Copy the database file to a USB stick or your own cloud storage at any time. Move to a new computer by copying the file. Your data is always yours to control.
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Windows 10 / 11
One-file installation — no technical setup, no IT support needed. Works on any Windows 10 or 11 laptop or desktop, including older machines.
Frequently asked questions
Questions food producers ask us
I make 15 different products — is it easy to manage that many recipes?
Yes. Each product is saved as a named recipe in the library. You open the one you need, it loads all ingredients and quantities, and you press Calculate. Managing 50 recipes is no harder than managing 5.
My fruit prices change every week. Do I have to re-enter everything?
No. Update the purchase price for that ingredient once, and every recipe using it immediately shows the new cost. You can see instantly how a price rise affects your selling price.
I sell wholesale and retail at different prices. Can I handle both?
Yes — run the same recipe with different markup percentages. Save each result separately if you need a PDF for both. The calculation history keeps a record of every run.
Do I need accounting knowledge to use it?
No. You enter ingredients, quantities, and prices — PriceCalc does all the calculations. The output is a simple, clear breakdown anyone can read and understand.
Is there a free trial and how does it work?
Download the full application and activate the 30-day trial — no credit card required. Use it with your real products and recipes. After 30 days you decide whether to continue with an annual licence.
What if I change computers or get a new laptop?
Contact us by email and we will transfer the licence to your new computer. Copy the database file across and all your recipes and history move with it.
Try it free for 30 days
Full version — no credit card, no commitments. Enter your real recipes and find out what your products should actually cost.